Funding Assessment FAQs

Who will assess my grant application?

That depends on what grant you are applying for. Most funding programs are assessed by members of the Investment Pool.

Funding programs that offer smaller funds and require quick assessment, such as Quick Response Grants or Travel Assistance Grants, are usually assessed by Regional Arts WA staff.

You can find out who will assess your grant application on the grant program’s webpage.

How are grants assessed?

Grants are assessed individually by at least two Investment Pool members, who form an Investment Sub-Committee. Smaller, quick response grant programs are assessed by at least two Regional Arts WA staff members. During this process, assessors can’t discuss the application with one another. They can contact the Regional Arts WA Project Officer if they have questions or require clarification on certain aspects of the application/s.

Once the individual assessments are complete, all assessors attend a Investment Sub-Committee Assessment Meeting with two Regional Arts WA staff members and an independent chair. The independent chair is responsible for running the meeting, making sure all feedback is brought together, and the group reaches a decision on a final outcome.

What is the Investment Pool?

The Investment Pool is made up of independent artists, arts workers, and community members from across Western Australia. Their purpose is to assess grant applications submitted to Regional Arts WA grant programs using the guidelines of the relevant grant program.

Overall, the Investment Pool aims to support the development and vibrancy of the arts sector in regional and remote WA across all art forms and communities of practice.

Members of the Pool must perform their duties in a professional and responsible manner that is clear, accountable, and free from conflict of interest. All Pool members are required to read and accept the Investment Pool Terms of Reference and Code of Conduct [PDF] before assessing any grant.

Who are the Investment Pool members?

A full list of Investment Pool members can be found on our website.

Individuals in the Investment Pool:

  • have a broad knowledge in one or more areas of arts practice
  • have a good knowledge of community needs, response and interest
  • represent their community or community of practice

Together, the Pool achieves a balanced and fair representation of arts practices,  ages, genders, and regions as well as arts management and community interests, including those of multicultural and Indigenous Western Australia.

Regional Arts WA’s Board of Directors are members of the Investment Pool. Regional Arts WA staff cannot be members of the Investment Pool.

While most members of the Investment Pool are from regional or remote WA, individuals from elsewhere may also be invited to be part of the Investment Pool if there is a need for a specific skillset or representation that cannot be met otherwise.

What is a conflict of interest?

A conflict of interest arises where an assessor of a grant application:

  • Has friends, personal relationships (beyond the level of a professional working relationship), or relatives connected to the application being assessed; and/or
  • Has Board association, employment or membership connected to the application being assessed; and/or
  • Will receive financial or other gain from the result of a grant application being approved or not approved

All grant assessors must declare any perceived, potential, or actual conflicts of interest prior to assessing any grant.

How do you identify and manage conflicts of interest?

Panel members are formally asked to declare any conflicts at each of the following stages:

  • When joining the Investment Pool team
  • When appointed to the Pool to assess applications in a funding round
  • At the start of each assessment form
  • At the beginning of the Pool Assessment Meeting

If a conflict of interest is identified, the Pool member will not be able to assess the application and will be removed from the Pool Assessment Meeting while that application is being discussed. The conflict is recorded by Regional Arts WA for future reference.

Similarly, Regional Arts WA staff are asked to declare any conflicts of interest before assessing any grant, and a list of these conflicts is kept.

How can I apply to be part of the Investment Pool?

Any regionally based artist, arts worker, or community member who is committed to the arts is invited to submit an expression of interest to join the Investment Pool.

By ‘regionally based’, we mean anyone living in the following Regional Development Commission Boundaries:

  • Gascoyne
  • Goldfields-Esperance
  • Great Southern
  • Kimberley
  • Mid West
  • Peel
  • Pilbara
  • South West
  • Wheatbelt

If you are interested in being part of the Investment Pool, please send a brief cover letter/email and a copy of your CV or biography with details of your arts and/or regional experience to Regional Arts WA Investment Coordinator Amber Launay at investment@regionalartswa.org.au

Your expression of interest will then be reviewed and sent through the Regional Arts WA board for approval.

You can find out more about being a member of the Investment Pool by downloading the Information Sheet [PDF]

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